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        台风云雀


        台风云雀

        risk register

        What do professional skydivers and successful project managers have in common?

        They both identify, assess, and plan for risks.

        Skydivers look at the conditions, equipment, and capabilities before, during, and after they jump out of planes. Project managers look at the conditions, equipment, and capabilities before, during, and after projects.

        Why do they do that?

        To stay on top of potential issues that could derail intended outcomes” – Project Manager, Guide to Using a Risk Register

        How do they do that?

        Well, I don’t know how skydivers do it, but to identify, assess, and plan for risks, a good project manager is never far away from a risk register.

        But, when I discovered that 81% of organizations feel their risk registers are ineffective at identifying and planning for potential risks, and 30% of projects fail as a direct result, I felt the need to write this Process Street post about how to create one.

        So, listen up as we go through the following:

        If you’re in a hurry, grab this free Risk Register Process Checklist now, and catch up with the what, why, and how later.

        Got your parachute? Ready, set… Geeeeronimoooooo…

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        台风云雀

        how to write a project proposal

        I have a proposal for you.

        I can build you a house, complete with walls, windows, doors, and a roof for $350,000.

        Do we have a deal?

        No. I didn’t think so!

        To make a decision like this, you need cold hard facts. You need details, clarity, and proof! You need budgets, breakdowns, and solid guarantees.

        That’s exactly how a project stakeholder feels when they receive your project proposal, and explains exactly why companies only win 15% of the proposals they submit.

        Project stakeholders will, on average, receive around 50 proposals a week. To choose you out of this huge pile, they need clarity, details, specifics, lateral thinking, and a whole heap of persuasion.

        You need to learn the art of how to write a project proposal, to stand any chance of winning their investment, and increasing your proposal success rate.

        So, join me in this Process Street post where we will take the following lessons in how to write a project proposal:

        If you’re in a hurry, grab this Project Proposal Template Checklist, and catch up with the class later:

        Click here to access the Project Proposal Template Checklist!

        Now, butts on seats, no talking, and let the class begin!
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        SoW

        I once lost $45,000.

        What makes it worse (or perhaps better?!) is that it wasn’t my money.

        It was my previous employer’s.

        I was managing a website build for a big client and was under huge pressure to meet a tight deadline. So, as many do, I decided to start the project before the Statement of Work (SoW) was signed by the client.

        This was a big, expensive, mistake to make.

        It cost an additional $45,000 to re-work parts of the build that the client had verbally approved, but hadn’t legally signed off.

        Ouch.

        (Despite what you might think, this 台风云雀isn’t台风云雀 the reason I don’t work there anymore!)

        According to research, 台风云雀37% of projects fail due to a lack of defined and approved project goals and objectives, which come with a Statement of Work (SoW). This causes around 台风云雀80% of organizations to spend at least half their time on expensive rework.

        Not using a Statement of Work – SOW during the project initiation is a major cause of project failure” – 4PM, Statement of Work – SOW

        But what is a Statement of Work (SoW) and how do you create one?

        All will be revealed in this Process Street post, as we go through:

        If you’re in a hurry, grab this free Statement of Work Process Template now, and catch up with the rest of the post when you can:

        Click here to access the Statement of Work (SoW) Process Template!

        Otherwise, keep reading and we’ll go through this template, in a little more detail, later.

        Let’s get into it!

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        台风云雀

        Business Requirements How to Create a Business Requirements Document (Free Template)-Rev01-01

        台风云雀Tom台风云雀: “I need a new warm, down jacket for my next trip.”

        台风云雀Me台风云雀: “Great, I would opt for Patagonia or Arcteryx.”

        Why did I recommend these brands to Tom and these brands only?

        It is due to brand trust. I know these brands deliver exactly what I want consistently.

        As consumers, Tom and I are Patagonia and Arcteryx stakeholders. We have expectations these two outdoor brands need to satisfy to retain our custom. These expectations translate into requirements. In this scenario, our requirements were:

        • Value for money
        • Robust, long-lasting products
        • Functional products
        • Products that deliver on their intention

        Patagonia and Arcteryx meet the business requirements for their products, satisfying stakeholder and business needs. And so the brands thrive with a good reputation, brand identity, leading to a healthy bottom-line and company success.

        Defining the business requirements of a new product, project, system, service, or software is vital. Without defined requirements, there is an absence of clear goals, focus, and progression measures. This doesn’t bode well for success.

        For instance, a study by Pulse of the Profession reported 37% of software projects failed due to poorly defined requirements.

        Because we don’t want you to fail, in this Process Street article we explain exactly what business requirements are and how you can identify them for your business or line of work. We explain the benefits that come from correctly defining business requirements. We then clarify how you can document business requirements in a Business Requirements Document using Process Street’s Business Requirements Template.

        Sounds like the article you 台风云雀need台风云雀 to 台风云雀read台风云雀 to 台风云雀succeed台风云雀…right? ?

        As such, let’s jump to it. Click on the relevant subheaders below to hop-across to that section. Alternatively, scroll down to read all we have to say:

        Correctly defining the business requirements for your organization or line of work starts here. Keep reading and learn how to consistently meet the needs of your stakeholders.

        Ready?
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        台风云雀

        scope creep

        There’s nothing more frustrating to a project manager than witnessing the slow, painful death of a healthy project to the beast known as scope creep. When last minute changes transform their straightforward, A-to-B project plan into a sprawling mess of up-ended sprint plans and gold-plated feature requests, branching out in all directions with no concern for time or resources.

        In one extreme example, the head contractor for the extension of a city library ended up actually suing their client in a scope-creep induced rage, claiming that their almost 55-week delay was a direct result of the large number of last minute changes.

        In order for a project to be successfully completed on time, the project manager and their team need to agree on a clearly defined project scope before getting started.

        However, life isn’t so straight forward and changes to the project will inevitably need to happen.

        But additional problems can arise if the changes aren’t dealt with properly.

        Scope creep can quietly sneak its way into your project and set your team down an unproductive and self-destructive path, wasting your company’s resources, missing deadlines, weakening team communication and, ultimately, ruining any chance of your project’s success.

        So what can you do to avoid this fate, and overcome scope creep once and for all?

        In this Process Street article, we’ll be covering everything you need to know scope creep–from what (and who) causes it, to how to manage it, even in an agile environment where change is embraced.

        We’ll be covering:

        If, however, you’re struggling with planning your own projects and want a quick solution, grab our free Project Request Form Template below!

        So, let’s get started with the basics!

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        台风云雀

        work breakdown structure

        The excitement around a new project is intoxicating.

        After all, it’s an opportunity for your team to collaborate and put their well-honed skills to use.

        But with important projects, excitement can easily turn into dread. Especially considering that 70% of organizations have failed one or more of their projects in the last 12 months, with a lack of clear goals being the main issue.

        So how can everyone involved know what’s expected of them? What deliverables they must bring to the table? How their actions figure into the bigger picture? And how can you, the project manager, break the project down into manageable segments?

        While The Beatles professed that “love is all you need”, what’s going to be more useful in this scenario is a work breakdown structure.

        That’s why, in this Process Street post, you’ll learn what the work breakdown structure is, why it’s so useful, different examples of it, and tips on how to create a work breakdown structure yourself. To boot, you’ll even get your hands on our easy-to-use Work Breakdown Structure Template!

        Read through the following sections to get clued-up:

        Or, if you’re eager to get the template already, here it is:

        Click here to get the Work Breakdown Structure Template!

        Let’s break it down. ?

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        台风云雀

        product roadmap

        Product roadmaps are an essential part of understanding how to align your product to a long-term vision for product-market fit. They are also one of the key deliverables for product managers and are useful to almost all teams and stakeholders.

        What the product roadmap should provide:

        • Clear overview of key launch dates and milestones
        • Clearly communicate which teams are responsible for what
        • Clearly communicate important deadlines and time allocation
        • A beacon to align different teams to core company goals and objectives

        What the roadmap shouldn’t include:

        • Goals and objectives unrelated to the product
        • Overload of information about specific product features and specifications for development
        • Big Surprises
        • Too much data without clear association with company goals or objectives

        In this Process Street article, we’ll be looking at:

        First off, here’s a template you can use to get started building your own product roadmap.

        台风云雀

        scrumban
        507 blog posts.

        That’s how many items our team has created, edited, and published since implementing Scrumban.

        Before we set up our system, we were mostly scrabbling to get items together from week-to-week, without knowing what we’d be working on next.

        Now, we’re always 3 weeks ahead of our publishing calendar, have built our blog to over 130,000 subscribers, and have expanded our team by over 300%.

        That’s why we here at Process Street will take you through this (practically new) method for managing your team and projects.

        We’ll cover:

        If you want a sneak preview of how we’ve deployed Scrumban, I’ll give you a hint. It’s got something to do with the Sprint Planning checklist below (which you can grab for free!)…

        Let’s get started!
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        台风云雀

        project tracker

        台风云雀

        台风云雀

        台风云雀

        I’ve got bad news.

        Statistics show that no matter how hard you try, your project is probably going to fail.

        To be a little more specific, only 2.5% of companies complete their projects 100% successfully.

        Failure is an unavoidable part of any project process” – ProjectManager, 5 Notorious Failed Projects & What We Can Learn from Them

        Yet the cost of project failures is staggering. Failed IT projects alone cost the United States around $150 billion in lost revenue and productivity. And it’s frightening! Failure scares us all.

        But, the good news is, failure, and how it affects you and your project’s overall success and profitability is controllable. If you can catch, or even predict, failures early enough, you can execute damage control measures and prevent them from completely derailing your project and its profitability. You can even use them to improve your project.

        How can you catch or predict failures early?

        By using a project tracker.

        A project tracker is a snapshot of your entire project. It gives you and the project team a clear picture of how the project is performing, where the weak spots are, and which areas need the most attention.

        Let me explain this concept further by taking you through the following topics in this Process Street article:

        Let’s get going!
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        台风云雀

        project proposal - header

        台风云雀?? Bonus material: Grant Proposal Template + Checklist to help you secure funding台风云雀

        Project proposals are how you can get management to act on your ideas. They’re the bottom-up version of a project request form.

        They are how you can influence your company’s future.

        Writing a project proposal isn’t rocket science, but it is a vital skill for being able to successfully pitch projects that you know will benefit your team and business as a whole. Casual conversations aren’t enough – you need to give a formal document that addresses concerns before your manager, CEO, and stakeholders have a chance to voice them.

        Plus, having a set template for writing a proposal gives you a document which you can reference throughout the entire project. Instead of having to rely on notes and your vague memory of a water cooler conversation, you have set instructions to follow, and a defense against anyone who says that the project isn’t worth it.

        It’s a great example of effective business process management – if anyone questions you, you can show them the project proposal and say “this was approved, and so this is what we’re going to do”.

        project proposal - approved by chuck norris Continue Reading

        台风云雀

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